Where We Help.

Smaller healthcare practices carry the same HIPAA obligations as a hospital system, with a fraction of the staff and none of the budget. The result, almost universally, is a compliance program built from a template downloaded years ago, lightly customized, and never updated. It does not hold up to a real audit. It does not survive a real breach. And it does not actually protect patient data.

Under the proposed HIPAA Security Rule changes, the documentation bar is rising. The distinction between required and addressable safeguards is being eliminated. Annual risk analysis is becoming explicit. Encryption, MFA, and network segmentation move from best practices into obligations. A template-based program will not survive what is coming.

For most practices, the choice is no longer between doing it yourself and hiring a big consultancy. It is between staying on a template that will eventually fail an audit, or putting a real foundation in place at a price a practice can afford.

We begin with a structured intake covering your practice environment, the systems handling ePHI (EHR, billing, imaging, messaging, backup), your staff roles, your physical facility, and any prior compliance work. From there, we deliver a complete starter program.

That includes a HIPAA Security Rule risk assessment with identified gaps and prioritized remediation, a full set of written policies and procedures tailored to your environment (not a generic template), a breach response and notification plan with documented escalation, a staff training framework you can run yearly, and a one-page compliance summary your leadership team and your counsel can actually read.

Everything is delivered in 20 business days, ready to reference in an audit, with a refresh path so the program stays current year over year.

Built by an active healthcare CISO who has run real security programs in healthcare and regulated environments. Not a template generator. Not a $39/month compliance software platform that produces something the moment you fail an audit. Not a Big 4 firm pricing the engagement at five times what a practice can reasonably pay.

Everything is written in language your practice manager and your provider partners can read and act on. The deliverables are sized to a real practice, not a hospital. The pricing is sized to a real practice budget.

Most healthcare practices carry significant operational risk through a small number of vendors that touch their ePHI. The EHR. The billing service. The cloud backup. The messaging app every staff member uses. The new AI scribe the providers just adopted. Each one of those is a business associate under HIPAA, and the responsibility for what they do with your patient data sits squarely on the practice.

Under the proposed HIPAA Security Rule, covered entities are required to verify each business associate annually, confirming they have deployed the required technical safeguards. Most practices have never done this in any formal way. The standard response when asked has been to point at a BAA signed years ago. That is no longer enough.

When a vendor is breached, your practice has to answer for the relationship. Insurance carriers, regulators, and litigants all start in the same place: show us your vendor due diligence.

The program build engagement is structured to produce three things you can put into operation immediately. A vendor risk scoring framework tiered by data sensitivity and system access, so you know which vendors need careful review and which need light-touch monitoring. A healthcare-specific assessment questionnaire built around HIPAA technical safeguards, with scoring guidance for each question. And a documentation template suite for due diligence records that withstands real scrutiny.

The program build includes deep-dive assessments of your top five vendors as a first pass. The ongoing program retainer keeps your vendor risk current as new tools and services are added to your environment.

Built by someone who has been on both sides of healthcare BAA relationships. Most vendor due diligence frameworks are written by lawyers focused on contract language or by GRC platforms focused on questionnaire delivery. The technical content suffers in both cases.

Our framework focuses on the questions that distinguish a credible vendor security program from one that survives only because the practice has never actually verified the answers. Sized to a small practice, not an enterprise vendor management office.

Practices are adopting AI tools faster than the governance scaffolding around them can be built. The AI scribe that records every patient conversation. The clinical decision support that suggests differential diagnoses. The patient intake bot. The image analysis tool. Each one introduces AI into the patient relationship in a way that has regulatory, malpractice, and privacy implications most practices have never had to think about.

State legislatures are already moving on this. New York has proposed treating clinical AI guidance as the practice of medicine. California has adopted disclosure and anti-impersonation requirements. Audits and insurance carriers are starting to ask harder questions. Practices without a governance program are not failing because they are reckless. They are failing because no one has built the scaffolding yet.

We inventory your AI use cases (what tools you operate or call, what patient data they touch, who the users are, and what clinical decisions they are influencing). We then deliver a tailored AI policy pack, a use-case inventory template, and an AI vendor assessment framework.

Everything is sized for a practice, not a health system. Mapped to NIST AI RMF and current HHS guidance, with the governance burden scaled to what a practice can actually maintain.

One of the few governance offerings positioned for practice-sized organizations. Most AI governance consulting today is built for general enterprise AI deployments in financial services, retail, or manufacturing. Healthcare AI introduces clinical decision-making, PHI handling, and FDA validation considerations that generic frameworks do not address. Practice-scale healthcare AI introduces budget, time, and staff constraints those frameworks also do not address.

Our policy pack is written for HIPAA-regulated practice environments. The vendor assessment framework includes questions that surface the specific risks documented in recent adversarial AI research against clinical decision support systems.

Security questionnaires are the gating step on every enterprise healthcare deal. A single SIG, CAIQ, HECVAT, or custom hospital questionnaire typically takes 25 to 40 hours of internal effort. The deal cycle stalls. The next deal gets the same treatment, because nothing is stored or reusable.

You forward the questionnaire. We complete it in your buyer's required format within five business days, paired with a Trust Library starter you keep and reuse on future deals. One round of follow-up answers included.

Your Trust Library is yours to keep and reuse. Most outsourced services charge per response and never give you the library. We give you the library on day one, so subsequent questionnaires close faster because the answers stack.